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Summary of Monday's Novi City Council meeting
November 15, 2016

NOVI, MI - The following is a summary of Monday's Novi City Council meeting.


APPROVAL OF AGENDA: Approved as amended with the removal of Item O, removal of Item P for consideration, and the addition of Mayor and Council Issues: Precinct 12.

PUBLIC HEARING: None

PRESENTATIONS:

1. Comprehensive Annual Financial Report ending June 30, 2016 – Carl Johnson, Finance Director

2. Comprehensive Financial Audit for year-end June 30, 2016 – Plante & Moran

CITY MANAGER/STAFF REPORT: None

ATTORNEY REPORT: None

AUDIENCE COMMENTS:

Linda Roberts, 30377 Balfour Dr., went to vote at Precinct 12 on Election Day. She said she got there at 7 a.m. and there was a huge line. There were also parent/teacher conferences at Hickory Woods which added to the parking issues. The parking lot was full and people couldn't find spots to park. She got in line, but the line wasn't moving and they heard the laptop wasn't working. She waited an hour and a half before they heard the laptop was finally working. There were people with strollers and little kids standing in line outside and it was cold. It took 2 hours and 45 minutes to get in and vote. She ended up missing 3 of her kids’ parent teacher conferences.

Tom Rombach, 51249 Washington Street, New Baltimore, explained he is a Criminal and Civil Trial Attorney. He was present in Macomb and Oakland counties on Election Day. He wanted to voice concerns about Precinct 12. He said there was a 3-4 hour delay, and recognized there were issues with spoiled ballots and the laptop program. There were so many people voting in person, it didn’t allow the poll workers a chance to catch up. He thought there were structural problems and explained anything over a 30-minute delay was too long. The voters had to stand in line outside. His group worked with the principal to get the line moved inside. The parking was nearly impossible. The parent teacher conferences were scheduled until 6 p.m. and added to the problem. He felt the solution would be to split the precinct. He thought voters were deterred from voting.

Sean Tate, Attorney, was present on Election Day as a poll observer. There was at least a 2-hour delay to vote. He believes splitting the precinct would be the best move. The conditions were cold for people waiting outside. At 2 p.m. they were allowed to move the line into the gym, but the line snaked all the way around. He counted that only 28 people were allowed in at one time, and the poll worker was issuing one ballot at a time. He felt they needed more poll workers.

Danielle Anderson, a resident of Novi, was a volunteer at Hickory Woods on Election Day. She said she witnessed people wait 2.5-3 hours. People didn't have the time or inclination to wait that long. Her team passed out pizza, snacks and water. The precinct was so crammed. Voters only had a certain amount of time to vote and she watched people leave instead of waiting in line.

Kathleen Calka, 30672 Vine Ct. in the Maples of Novi, was at Precinct 12 as a volunteer. She votes at Precinct 9 and mentioned her location has been moved several times. She witnessed a lot of young people with kids and strollers waiting in line. She helped pass food out. She said it was a shame that it went on and hopefully it will be improved.

CONSENT AGENDA: Item O was removed. Item P was removed and later approved . All other items approved as presented.

A. Approve Minutes of: 1. October 24, 2016 – Regular meeting

B. Enter Executive Session immediately following the regular meeting of November 14, 2016 in the Council Annex for the purpose of discussing labor negotiations, property acquisition and privileged correspondence from legal counsel.

C. Approval of a Storm Drainage Facility Maintenance Easement Agreement with Grand Beck Partners LLC for the Citygate Marketplace commercial project located on Parcel 22-16-176- 033 east of Beck Road between Grand River Avenue and Interstate 96.

D. Approval of a Storm Drainage Facility Maintenance Easement Agreement from Pulte Homes of Michigan, LLC for the Oberlin Site Condominium Phase #1 residential project located on Parcel 22-20-200-016 south of 11 Mile Road between Wixom Road and Beck Road.

E. Approval of three Quit Claim Deeds for The Preserve at Island Lake (Phase 8) and Island Lake Orchards (Phase 5B) to dedicate the master planned right-of-way along Napier Road and Ten Mile Road as follows: 1) Approval of Quit Claim Deed to convey the 60-foot half width master planned right-of-way of Napier Road to the Road Commission for Oakland County (RCOC) along the Napier Road frontage of The Preserve at Island Lake (Phase 8), 2) Approval of Quit Claim Deed to convey the 60-foot half width master planned right-of-way of Ten Mile Road to the RCOC along the Ten Mile Road frontage of The Preserve at Island Lake (Phase 8), and 3) Approval of Quit Claim Deed to convey the 60-foot half width master planned right-of-way of Napier Road to the RCOC along the Napier Road frontage of Island Lake Orchards (Phase 5B).

F. Acceptance of a warranty deed from Toll MI II Limited Partnership for the dedication of the 60-foot half width master planned right-of-way of Ten Mile Road along the Ten Mile Road frontage of Island Lake Orchards (Phase 5C) and approval to execute a Quit Claim Deed conveying the dedicated Ten Mile Road right-of-way to the Road Commission for Oakland County.

G. Approval of a Storm Drainage Facility Maintenance Easement Agreement from Toll MI V Limited Partnership for Ridgeview Villas of Novi residential project located northeast of Nick Lidstrom Drive (parcel 22-26-101-026).

H. Approval of the Memorandum of Understanding (MOU) Agreements between the City of Novi Fire Department and the Northville Township Fire Department and the City of Novi Fire Department and the Plymouth Township Fire Department regarding the 2016 Assistance for Firefighters Grant Program.

I. Approval of request for Fireworks Display Permit by City of Novi Parks, Recreation and Cultural Services, to be operated by ACE Pyro, on Friday, December 2, 2016 for the community event, Light Up The Night, subject to final approval as to form by City Manager and City Attorney.

J. Approval of Ordinance Code Amendment 16-187 of Novi Code of Ordinances, “An Ordinance To Amend The City Of Novi Code of Ordinances, at Chapter 26, ‘Peddlers, Solicitors, Commercial Handbills,’ Section 26-3, ‘Noncommercial Solicitation Permit; Application’; Section 26-55, ‘Investigation of Application; Grant or Denial’; and Section 26-10, ‘Hours of Peddling/Solicitation; Additional Requirements,’ in Order to Remove Authorization for and Reference to Solicitation in Areas of Public Rights-of-Way.” SECOND READING

K. Acceptance of a Wetland Conservation Easement from Hunter Pasteur Homes for wetland conservation areas as part of the JSP 15-13 Dunhill Park site, located at the northwest corner of Beck Road and Eight Mile Road in Section 32 of the City.

L. Approval of an agreement with the Suburban Collection Showplace to host the 2017 State of the City Address & Breakfast on Thursday, March 9, 2017 for the estimated amount of $4,000.

M. Approval to purchase an unmarked vehicle from Signature Ford, Owosso, MI for the Novi Police Department in the amount of $26,664 through the Macomb County cooperative purchasing bid and amend the budget.

N. Approval to award bid to Kiesler Police Supply, Inc. for the purchase of new Glock 17 Gen4 handguns and Glock 43 handguns and associated magazines, sights, holsters, mounted lights, and ammunition with a trade-in of current pistols for a net cost of $59,072.21.

O. Approval of Resolution regarding Temporary Holiday Promotional Signage allowing temporary relief from Sign Ordinance from November 25 through December 26, 2016. REMOVED

P. Approval of a Street Light Purchase Agreement with Detroit Edison Company for the installation and ongoing operation costs of one street light near the intersection of Bethany Way and 10 Mile Road to serve the Willowbrook Farm development; and approval of an agreement with the Willowbrook Farm Homeowners Association for the sharing of installation costs per the City’s Street Lighting Policy.

Q. Approval of a Street Light Purchase Agreement with Detroit Edison Company for the installation and ongoing operation costs of one street light near the intersection of Alpine Drive and Beck Road to serve the Valencia South development; and approval of an agreement with, the Developer on behalf of the Homeowners Association for the sharing of installation costs per the City’s Street Lighting Policy.

R. Adoption of Resolution appointing Engineering Senior Manager George D. Melistas as Traffic Engineer in accordance with Section 33-51of the Code of Ordinances.

S. Approval to award geotechnical services to Soil and Materials Engineers, Inc. for the Crescent Boulevard Reconstruction in the amount of $44,000.

T. Approval of Claims and Accounts – Warrant No. 975

 

MATTERS FOR COUNCIL ACTION

1. Approval of Zoning Ordinance Text Amendment 18.276 to amend the City of Novi Zoning Ordinance at various sections primarily related to the TC and TC-1, Town Center Districts in order to implement recommendations of the 2014 Town Center Area Study. FIRST READING APPROVED

2. Approval of Zoning Ordinance Text Amendment 18.278 to amend the City of Novi Zoning Ordinance at various sections, in order to correct inconsistencies, bring ordinance language up to date, and update standards for pet boarding and training facilities. FIRST READING APPROVED

3. Approval to purchase four (4) 2017 Ford Police Interceptor Utility vehicles in the amount of $106,204 from Signature Ford, Owosso, MI through the Macomb County cooperative purchasing contract and two (2) 2017 Chevrolet Tahoe Police vehicles in the amount of $69,420 from Berger Chevrolet, Grand Rapids, MI through the Oakland County cooperative purchasing contract for the Novi Police Department. APPROVED

4. Approval of a cost participation agreement with the Road Commission for Oakland County for Right-of-Way Acquisition for the Napier Road (Nine Mile to Ten Mile) Paving and Napier/Ten Mile Intersection Improvement project in the amount of $500,000, of which $83,334 is to be paid by the City of Novi, $166,666 is to be paid by the Tri-Party Program, and the remaining $250,000 to be funded by the Road Commission for Oakland County. APPROVED

AUDIENCE COMMENTS: None

COMMITTEE REPORTS: None

MAYOR & COUNCIL ISSUES:

Member Markham spoke about Precinct 12. She said the whole thing was unfortunate from the beginning of the day on. The last voter left a little bit after 10 p.m., which was unacceptable. She went in the morning and in the evening and spoke with voters. She said they seemed to make the best of a difficult situation. She thanked the groups that passed out food. She said the poll workers did everything they could to keep things moving. She said the City Clerk and the Principal at Hickory Woods were very calm and accommodating to the extent they could be. She said she wasn’t pointing fingers or placing blame. She said Precinct 12 has been a problem for a while. She pointed out that the precinct consists of 93% of the maximum number of voters allowed by law. She asked the City Clerk and the Election Commission to look into splitting the precinct. She also said there are 5 other precincts that have more than 75% of the maximum number of voters allowed. She thought it may be worth looking at other precincts as well in terms of boundaries. The closest voter in Precinct 12 still lives over 2 miles away from the precinct location. There is no way a voter can walk; they have to drive. The school had parent teacher conferences, but parking was at a minimum. She asked about how we factor in parking as it relates to precincts. She said the law allows a precinct to be split at an apartment building. She thought the precinct could be moved to a clubhouse in the apartment complex. She said she doesn't want this to happen again. We have an obligation to try and fix this problem.

Mayor Gatt said he has empathy for people who waited an inordinate amount of time. He asked the City Manager to contact Walled Lake Schools regarding the parking. As far as City Council getting involved, he said it was not their place to interfere with the Election Commission. He said he had faith in the City Clerk and Election Commission to recognize the problem and fix it.